Free Invoice Template: Download & Customize
Need a professional invoice template fast? We've created free, ready-to-use invoice templates that you can download and customize immediately. No signup required, no hidden fees—just professional invoices that help you get paid faster.
Download Free Invoice Templates
Choose from Word, Excel, or use our online invoice generator for instant results
What's Included in Our Invoice Templates?
All our templates include essential invoice elements that meet legal requirements and professional standards in most countries.
Professional Header Section
Space for your logo, business name, address, and contact information
Invoice Number & Date Fields
Pre-formatted fields for invoice numbering and dates (invoice date, due date)
Client Information Section
Clearly labeled "Bill To" section for client details
Itemized Services Table
Description, quantity, rate, and amount columns with automatic calculations
Subtotal, Tax & Total Sections
Clear breakdown of costs with tax calculations
Payment Terms & Instructions
Space to specify payment due date, accepted methods, and bank details
Notes & Terms Section
Optional field for additional information, thank you messages, or terms
Template Formats Available
Word (.docx)
Easy to edit, widely compatible, great for one-time customization
- ✓ Fully editable
- ✓ Works on Mac & PC
- ✓ Save as PDF
Excel (.xlsx)
Auto-calculates totals, perfect for frequent invoicing
- ✓ Automatic calculations
- ✓ Easy to duplicate
- ✓ Track multiple invoices
Online Generator
No download needed, create and send invoices instantly
- ✓ No software required
- ✓ Auto-numbering
- ✓ Payment tracking
How to Use Your Invoice Template
Follow these simple steps to customize your downloaded invoice template:
- 1
Add Your Business Information
Replace placeholder text with your business name, logo, address, email, phone, and tax/VAT number if applicable.
- 2
Fill in Client Details
Enter your client's name (or company name), billing address, and contact information.
- 3
Add Invoice Number & Dates
Use a unique invoice number (e.g., INV-2026-001), add today's date, and set a due date.
- 4
List Your Services or Products
Describe each item/service, add quantity, unit price—totals calculate automatically in Excel.
- 5
Add Tax if Applicable
Enter your tax rate (VAT, GST, sales tax) if you're registered to charge it.
- 6
Specify Payment Terms
Add payment instructions (bank details, PayPal, payment link) and terms (Net 30, etc.).
- 7
Save as PDF & Send
Save your completed invoice as a PDF and email it to your client.
Invoice Template Best Practices
Do's:
- Use sequential invoice numbers: No gaps or duplicates (INV-001, INV-002, etc.)
- Keep it professional: Use clean fonts, consistent formatting, and proper spacing
- Be specific: Clear descriptions help avoid payment disputes
- Include all contact info: Make it easy for clients to reach you with questions
- Save copies: Keep a record of every invoice sent for tax and accounting purposes
- Proofread before sending: Check for typos, wrong amounts, or incorrect details
Don'ts:
- Don't use generic descriptions: "Services rendered" doesn't explain what you did
- Don't forget due dates: Clear deadlines help you get paid on time
- Don't skip invoice numbers: Every invoice needs a unique identifier
- Don't overdesign: Keep it clean and readable; fancy designs can distract
- Don't hide payment terms: Make it obvious how and when to pay
Customization Tips
Adding Your Branding:
- Logo: Add your logo in the header (recommended size: 200x80px)
- Brand colors: Use your brand colors for headers or accents (don't overdo it)
- Fonts: Stick to professional fonts like Arial, Helvetica, or your brand font
- Footer: Add a thank you message, social links, or your website URL
Adapting for Different Countries:
- Currency: Change $ to £, €, or your local currency symbol
- Date format: Adjust to DD/MM/YYYY (UK/EU) or MM/DD/YYYY (US)
- Tax labels: Change "Tax" to "VAT," "GST," "Sales Tax," etc.
- Legal requirements: Add VAT number, business registration number if required
- Language: Translate labels if invoicing international clients
Common Invoice Template Questions
Can I use these templates for commercial purposes?
Yes! Our templates are completely free for personal and commercial use. No attribution required.
Are these templates legally compliant?
Our templates include all standard invoice elements required in most countries. However, check your local regulations for specific requirements (like VAT invoice rules in the EU).
Can I edit these templates?
Absolutely! Customize fonts, colors, layouts, and fields to match your business needs.
Do I need to sign up to download?
For static templates (Word/Excel): No signup needed. For the online generator: Free signup required to save and track invoices.
What if I send invoices regularly?
Manual templates work for occasional invoicing, but for regular use, consider our online generator which handles numbering, calculations, and tracking automatically.
Templates vs Invoice Software: Which is Right for You?
| Feature | Template (Word/Excel) | Invoice Software |
|---|---|---|
| Cost | Free | Free tier available |
| Setup time | 5-10 minutes per invoice | 2-3 minutes per invoice |
| Invoice numbering | Manual | Automatic |
| Calculations | Manual (or formulas) | Automatic |
| Payment tracking | Manual spreadsheet | Automatic |
| Client database | No | Yes |
| Email sending | Manual | One-click |
| Payment reminders | No | Automatic |
| Best for | 1-5 invoices/month | 5+ invoices/month |
Upgrade to Automated Invoicing
While free templates are great for getting started, invoice software saves you hours of time if you send invoices regularly. PrestoBills offers all the benefits of templates plus automation, tracking, and professional features.
Why Choose PrestoBills?
- Create invoices in 2 minutes vs 10 minutes with templates
- Automatic invoice numbering with no gaps or duplicates
- Store client details and reuse them instantly
- Track which invoices are paid vs outstanding automatically
- Send invoices via email directly from the platform
- Professional invoice templates with your branding
- Free tier available for small businesses and freelancers
Key Takeaways
- Free invoice templates are perfect for occasional invoicing (1-5 per month)
- All templates include essential invoice elements and are fully customizable
- Choose Word for easy editing, Excel for auto-calculations, or online generators for automation
- Always use sequential invoice numbers and include clear payment terms
- Save copies of all invoices for tax and accounting purposes
- Consider invoice software if you send 5+ invoices per month to save time
- Customize templates with your branding for a professional appearance
Ready to Streamline Your Invoicing?
Skip the manual work. PrestoBills creates professional invoices automatically, tracks payments, and helps you get paid faster. Start free today.